Accounts Payable is responsible for making sure vendor invoices are accurate and paid in a timely manner.
We provide high quality professional service to vendors and Town departments. More than 8,657 invoices totaling $20.9 million were processed during the fiscal year that ended June 30, 2015!
Want to get your payment faster? Sign up for Direct Payment today! Complete this authorization form and void a check, then email them both to Accounts Payable.
When are invoices paid?
The Town issues checks weekly, with payments mailed by Friday. To determine the status of an invoice, it’s recommended that vendors email Accounts Payable. Generally, invoices must be approved by the individual department before being processed for payment. If applicable, the purchase order number must be shown on the face of the invoice. For faster processing, the Town encourages vendors to sign up for Direct Payment.
Vendor Database & E-Verify
Maintaining an accurate vendor database is an essential and important function of Accounts Payable to ensure proper payments. Potential vendors doing business with the Town of Clayton must complete a new vendor application: New Vendor Application. The E-Verify Employer Compliance Statement which is part of this application must be filled out only if the contract is subject to G.S. 143-129 (construction or repair contracts of $500,000 or more and purchasing contracts of $90,000 or more).