Town of Clayton Water Tower at Sunset
Welcome the Town of Clayton, North Carolina

New System Development Fees, Parks & Rec Recognition and 7 Public Hearings Postponed to July at Monday's Town Council Meeting

06/15/2018

We hope you will join us 6 p.m. Monday, June 18 for the Clayton Town Council meeting at The Clayton Center/Town Hall, 111 East Second Street in Downtown Clayton.

Due to a procedural error, seven of the public hearings originally scheduled for Monday night will be postponed to July 16. If you had planned to speak at any of these hearings, there is no need to attend Monday's meeting; the Council will simply table each of the matters without considering or discussing them. The extra time will allow the Town to provide public notice of the hearings in the legal section of the local newspaper, as is required by state law.

You can view the full agenda packet online here, or click here to download a PDF copy. Here are the highlights:

Library Board Annual Update

Chairwoman Stephanie Satkowiak will give the Council an update on the Library Board, which serves as the public advisory body for Hocutt-Ellington Memorial Library.

The board meets monthly and acts as a liaison between the community and Town staff. It consults with and advises Town staff, including Library Director Joy Garrettson, on matters affecting library policies, programs, finances.

System Development Fees: Public Hearing and Scheduling of Special Meeting

The Town of Clayton is inviting the public to comment on potential changes to public water and sewer system development fees.

The North Carolina General Assembly recently passed House Bill 436 (HB 436) to help address fee inconsistencies among public utility providers, including calculation methodologies and implementation. The new law allows public water and sewer providers like the Town of Clayton to charge water & sewer System Development Fees (SDFs) to recover all or a portion of the capital investment made by the Town to provide sufficient capacity in its system to serve new users. 

The Town of Clayton recently commissioned Black & Veatch, a global utility consulting firm, to analyze its water and sewer System Development Fees (SDFs) considering current events, in order to ensure compliance with HB 436. On Monday, Robert Chambers of Black & Veatch will present its analysis to the Town Council.

Per HB 436 guidelines, the Town of Clayton offered a 45-day public comment period on the analysis and its recommendations. No comments were received.

Following the presentation of the analysis and the public hearing, the Town Council will vote to set a special meeting for 4:30 p.m. Monday, June 25, 2018, in the Council Chambers to consider adoption of the written analysis and the adoption of an ordinance setting the system development fees to be effective July 1, 2018, as required by Session Law 2017-138.

Recognition of Parks & Recreation Staff

The Town Council will take an opportunity Monday to recognize the staff of our Parks & Recreation Department, which provides programs and services that make up a vital part of the quality of life Clayton residents have come to know and expect.

This department makes sure there's something for everyone, whether she has an interest in team sports, aerobics, Zumba, art, gardening or after school care.

And we certainly cannot forget the AMAZING special events, such as the Clayton Road Race, Easter Egg Hunt, Halloween Parade, Special Needs Dance and, of course, the ever popular and upcoming Independence Day Celebration on July 4.

The Council recognizes none of that would be possible without the enthusiasm, excitement, professionalism, warmth and genuine concern our outstanding Parks & Rec staff brings to our residents each day.

Designated Commercial Vehicle Route: Setting $50 Fine for Violations

The Council will consider an ordinance to set a fixed $50-per-infraction fine for drivers who violate the Town's Designated Commercial Vehicle Truck Routing, which the Council adopted at its last meeting.

Click here for the ordinance, which includes a list of the list of roads, and click here for a map.

By establishing designated commercial truck routes, the Town is protecting its roads from costly repairs caused by heavy truck traffic; providing safety and enjoyment to residents by eliminating regular truck travel through neighborhoods; and generally promoting the efficiency and safety of the connecting street system. The new routes were also designed to reduce the amount of truck traffic in Downtown Clayton.

In 2017, drivers in Downtown Clayton reported 11 incidents where parked cars were sideswiped, causing $33,000 in property damage. During the 2018 retreat, Councilman Butch Lawter's car was sideswiped while parked on Main Street. Click here for more info.

New Sign at Clayton Professional Center

Sign & Awning Systems Inc. seeks alternative sign plan approval to install a freestanding sign identifying the businesses in Clayton Professional Center, owned by Millenium Developments LLC.

The 8-foot-tall sign would stand at the entrance of Clayton Professional Center, located at 890 S. Lombard St., which is between Wellspring Community Church and Public Storage. It would have 63 square feet of sign face and a planting bed surrounding the base.

Per the Town's Unified Development Code, all nonresidential development identification signs must be approved by the Town Council.

Rules for Disposal of Surplus Property Worth Less than $30,000

The Council will consider an ordinance that would allow Town staff to surplus and sell property worth less than $30,000 without specific approval from the Town Council, as is allowed under North Carolina law.

"The $30,000 threshold may apply to either one item, such as a surplus vehicle or heavy equipment, or to a group of similar items, like a collection of old computers," according to the UNC School of Government. "Note that this authorization applies only to personal property – vehicles, office equipment, computers, etc… Real property cannot be sold by this method."

The new policy would improve the Town of Clayton's operational efficiency and effectiveness.

The Council will consider placing the ordinance on its July 16 Consent Agenda for approval.

East Wake Sewer Study Memorandum of Understanding 

The City of Raleigh has recently completed a Wastewater Treatment Master Plan, which determined that population growth in the area will necessitate construction of a new wastewater capacity within the next 25 years.

To determine whether it makes sense to meet this need by building a regional wastewater treatment plant, Raleigh is preparing to conduct a joint regional wastewater treatment study for the eastern portion of Wake County. 

Raleigh has invited the Town of Clayton, the Town of Fuquay-Varina and Johnston County to participate in this effort.

On Monday, the Council will consider approving a Memorandum of Understanding that provides background information and responsibilities of the Town of Clayton and the City of Raleigh.

The Memorandum does not require any financial commitment from the Town of Clayton at this time.

Utility Relocation Reimbursement Agreement

Since mid-January, drivers on N.C. 42 East have experienced delays due to the start of tree-clearing for the upcoming $43.1 million project to widen N.C. 42 East to four lanes between Glen Laurel Road and Buffalo Road. With tree-clearing finishing up, it’s time to begin grading and moving existing utilities back off the road to make way for the widening.

The Town of Clayton has sanitary sewer lines that run along N.C. 42. They are allowed in the right-of-way thanks to an encroachment agreement with the North Carolina Department of Transportation (NCDOT). That agreement states that once NCDOT contracts with a company to relocate those utilities, the Town must reimburse NCDOT.

On the Consent Agenda, the Council will consider granting authorization for the Town Manager to execute that agreement and to allocate money for it. The estimate of that reimbursement $21,635.

Under New Business, the Council will consider approving a Municipal Agreement with NCDOT for the project.

The widening work is set to begin in 2019 and includes a complete replacement of the bridge over the Neuse River. The payment would likely be made to NCDOT in the fiscal year 2019-20 budget after the work is complete.

Budget Adjustments for End Of Fiscal Year

Finance Director Robert McKie will present routine, year-end budget amendments to close out the Water & Sewer Fund and Electric Fund, as well as to allocate the Salary Reserve, Police Special Reserve Fund and Water & Sewer Capital Reserves. McKie will also present ordinances to establish capital project budgets for the East Clayton Industrial Area Lift StationRollingwood Gravity Sewer ExtensionCAMPO LAPP, Raleigh/Clayton Sewer and Sams Branch Phase II Interceptor projects.

Seven Public Hearings to be Postponed to July 16

Due to a procedural error, the Council will postpone seven public hearings that had originally been scheduled for Monday.

If you had planned to speak at any of these hearings, there is no need to attend Monday's meeting; the Council will simply table each of the matters without considering or discussing them.

The extra time will allow the Town to provide public notice of the hearings in the legal section of the local newspaper, as is required by state law. 

Here are the hearings that will be moved to July 16:

Steeplechase: Up to 600-Unit Development North of Sam's Branch Creek

Shenandoah Homes Inc. seeks rezoning and site plan approval to develop up to 600 houses on 266.72 acres of land located north of Sam's Branch Creek bordering City Road to the west, Covered Bridge Road to the north and North O'Neil Street to the east. The development would have entrances from each of those three roads.

The site plan shows a cluster of about 161 townhouses along Covered Bridge Road, which accounts for nearly a quarter of the units, with the remaining 424-plus units to be developed as single-family houses. A main amenity area would include a clubhouse and pool, as well as a possible playground, putting green and other associated nonresidential features, such as a coffee shop, small food service restaurant and/or a small postal service shop. These amenities would be intended only for residents of the development and not draw people from surrounding neighborhoods.

Nearly a third of the development is shown as open space, recreation area or resource conservation area, including several pocket parks and a 16-acre pond that will include a boat dock and fishing pier. The dam on the pond, dubbed Earp Lake, would be reconstructed with a road on top of it. A walking trail would encircle the pond, and a series of multi-use trails would connect the houses in the neighborhood. The trails would eventually tie into the Sam's Branch Greenway. 

NCDOT reviewed a traffic impact analysis (TIA) report for the development and recommended numerous improvements to surrounding roads. They include several new and lengthened turn lanes; a new stoplight at the intersection of Covered Bridge and Shotwell roads; and a stoplight at the intersection of Covered Bridge Road and North O'Neil Street. Due to existing traffic, NCDOT would restrict work hours for road construction. For more info, including lists of new and extended turn lanes, see NCDOT's TIA review report and its letter to the Planning Director.

In addition to site plan approval, the applicant is requesting the land be rezoned to Planned Development-Residential from from Residential-Estate, Residential-10 (R-10), and Neighborhood Business (B-2). The land is owned by the Raymond Elmore Earp, Jr. Family Trust; Nancy Crews Earp Trustee; and Mary Worley.

The Planning Board reviewed the rezoning request and site plan on May 29 and recommended the Council approve them.

Rezoning of Historic Clayton Spinning Mill

Bass, Nixon and Kennedy Inc. seeks rezoning of 24.5 acres – located east of East Front Street and south of Central Street – that houses the historic Clayton Spinning Mill.

The request would rezone the entire property to Neighborhood Business (B-2) from a mixture of Central Business (B-1), Office-Institutional (O-I), Highway Business-Special Use District (B-3-SUD), and Residential-Estate (R-E).

More than 100 years old, the 55,000-square-foot Clayton Spinning Mill once housed 100 workers and the whir of more than 10,000 spindles before shuttering in 1976.

Staff supports the rezoning in its report: "A downzoning of the property from B-1 to B-2 would be in keeping with the intent of the Future Land Use Map and Comprehensive Plan, which encourage a focusing of development in areas that are already served by public infrastructure, and close to the downtown area. Also, this rezoning would provide for a better mix of uses across the parcels, that would support the neighboring uses and compliment the growth of the general area, particularly given the proximity to Main Street and downtown."

The applicant has separately submitted a major site plan to renovate the historic Clayton Spinning Mill building into a loft apartment building with 25 apartments and build 8 new apartment buildings on the surrounding properties to the south and east of the mill building. Those plans are still in the technical review process and will eventually go the Planning Board for approval.

The Planning Board reviewed the rezoning request on May 29 and recommended the Council approve it.

Review Bodies Amendments: Changes to Planning and Adjustment Boards

The Town of Clayton Planning Board is a vital group of volunteers that helps to advise Town Council on development and rezonings in Town and is sometimes the final decision maker things like site plans for new development projects, such as new retail uses, restaurants, apartment buildings on rezonings and other development related items.

A similar but separate board is the Board of Adjustment, which serves to interpret the Town’s ordinances and policies when unique situations or special cases come up.

In an effort to streamline the duties of the Planning Board and Board of Adjustment, staff is proposing to fold the responsibilities of both boards into one.

They are also requesting to remove the review authority of quasi-judicial applications from Planning Board to allow these applications to proceed directly to Town Council for public hearings.

330 W. Stallings St. (Former Site of Champion House)

CommunitySmith LLC seeks rezoning to Residential-6 from Residential-8 of 0.5 acres located along North Robertson Street between West Stallings and West Whitaker streets. Owned by 101 W. First Street LLC, the land is the former site of the Champion House, which was demolished in April.

The applicant separately seeks a special-use permit to allow development of a duplex on a 0.22-acre section of the site, which is located on the north side of the property facing West Whitaker Street.

On the southern part of the property, the developer would build two single-story houses on roughly 2,000-acre lots, according to the submitted site plan.

The Planning Board reviewed the rezoning request on May 29 and recommended the Council approve it. The Board recommended approval of the special-use permit, with the added condition that the developer build a sidewalk along Robertson Street.

Spring Branch Plaza Rezoning

Bartlett Engineering & Surveying PC seeks to rezone 2.12 acres to Highway Business (B-3) from Residential-Estate. The land is located in the northeast corner of N.C. 42 and Johnson Estate Road, and it's owned by Spring Branch Plaza LLC; Spring Branch Square LLC.

The land borders the Spring Branch Medical Center to the north and east, and that land is zoned Planned Development – Mixed Use.

The Planning Board reviewed the rezoning request on May 29 and recommended the Council approve it.

Need More Info?

If you have any questions about the agenda or any other Town-related issues, please feel free to email Public Information Officer Stacy Beard or call her at 919-358-0348. You may also email Assistant Public Information Officer John Hamlin or call him at 919-480-0170.

Have a great weekend, and we hope to see you at the meeting.

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