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Welcome the Town of Clayton, North Carolina

Below you will find the most frequently asked questions regarding Mayor & Council.  Feel free to explore.

Have you ever been to a Town Council Meeting?
What is Extra-Territorial Jurisdiction (ETJ)?​
Can I attend a Town Council meeting?
Who can tell me what happened at the meeting?
May I speak at the Town Council meeting?
What are the duties of the Mayor and Council?
What are Evidentiary Hearings?
What are the Minutes?
What is an Agenda?
How does the Town annex property?
History of Annexations
 

Have you ever been to a Town Council Meeting?

They are open to the public but many times there’s jargon that isn’t always easy to understand! Here we try to explain the way meetings are handled and we define all those technical terms we use on a daily basis. If you still have questions about this information, please feel free to contact the Town Clerk for more details at (919) 553-5002 or by email.

What is Extra-Territorial Jurisdiction (ETJ)?​

The extraterritorial jurisdiction or ETJ is the land area within a two mile perimeter area around the Town of Clayton corporate limits. The town enforces land development regulations (buildings and zoning) within the ETJ. For more information, click here.

Can I attend a Town Council meeting?

​​Of course! Each official meeting of the Town Council and its citizen boards and committees are open and any person is entitled to attend. The calendar of the Town Council and each advisory board is posted on the Calendar of Events. Want to know more about the boards – go to our Boards & Committees page.

Who can tell me what happened at the meeting?

You can find out yourself, by simply heading to the Agenda & Minutes page of our website. If you have further questions, call our Town Clerk at (919) 553-5002 or email.

May I speak at the Town Council meeting?

You can always speak at Town Council meetings during the Public Comment session that comes at the very end of all Town Council meetings. Sometimes items are noticed as public hearings and during discussion of that item at the Town Council meeting, the Mayor will open that item up for public comment. At that time, you can come forward and speak. We ask that you state your name and address for the record.

What are the duties of the Mayor and Council?

Your Mayor and Town Council members serve 4 year terms and some of their duties include establishing a tax rate, adopting a budget, setting policies for municipal services, passing ordinances to regulate behavior and making appointments to boards and committees. To learn more about what your Mayor and Town Council members do, click here.

What are Evidentiary Hearings?

Evidentiary hearings are used when boards are considering applications for a Subdivision or Special Use Permit.  Evidentiary hearings, also known as a quasi-judicial hearings, are different from other public hearings in that they resemble a court hearing where testimony is presented and the Town Council acts like a court of law. Evidentiary hearings are much more formal procedures, requiring anyone who speaks to be sworn in.  And during these hearings, Town Council can only consider credible evidence, not hearsay.  If you’d like to know more, click here for a quick guide to evidentiary hearings.

What are the Minutes?

​The minutes are the official legal record of the meeting and include all actions taken and summarize the discussion that lead up to those decisions.  Sometimes particular comments are included, however, it’s not a transcript of the entire meeting.  The Town Clerk keeps the minutes for the Town Council meetings and makes them available online on the Agenda & Minutes page. If you’d like to learn more about minutes, click here.

What is an Agenda?

​It’s the list of items that will come before the Town Council or other boards and committees.  You can access agendas for the Town Council meetings on our Agenda & Minutes page. You can access agendas for other boards and committees here. For a quick reference to some of the terminology used on agendas, check out this quick guide to Agenda Definitions.

How does the Town annex property?

Up until 2011, the Town could initiate annexations, but today there are only two ways your property can be annexed into the Town of Clayton – if the General Assembly of the State of North Carolina initiates the annexation OR if you petition for the annexation yourself.  100% of the property owners asking to the be annexed must sign the petition.  Annexation into the Town means your property can now receive Town services, like water, sewer or police protection and would mean paying the Town fees and taxes associated with those services. For more on how property can be annexed into the Town of Clayton, click here. For more on how you can request to be annexed into the Town, click here.

History of Annexations

Click here to see properties that have come into the Town of Clayton limits.

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